RWA Manager
Operational clarity
Unified data for units, residents, visitors, complaints, facilities, and finances—one source of truth.
Housing society digitization
RWA software for housing societies in India
From maintenance billing and online payments to visitors, complaints, AMC tracking, and resident apps— run your society on one platform built for Indian housing complexes and townships.
WebAdmin & committee portal
AndroidResident & guard app
iOSiPhone & iPad
APIOne backend for all
1.1 The pain we solve
From manual chaos to digital control
Housing societies still run on registers, Excel, and WhatsApp. RWA Manager replaces each pain point with a purpose-built workflow—without losing the human touch your committee needs.
| Pain point | Current reality | Our solution |
|---|---|---|
| Maintenance collection | Residents pay cash/cheque; secretary tracks manually in register or Excel; no digital receipts | Automated invoicing, UPI/card/NEFT payments, instant receipts, auto-reconciliation |
| Defaulter management | Committee personally calls defaulters; no formal escalation; awkward social situation | Automated multi-level reminders via SMS/WhatsApp/app; aging report; amenity access restriction |
| Visitor security | Guards log visitors in paper register; no resident notification; security gaps | QR-based pre-approval, real-time push alerts, guard app with photo capture |
| Complaint redressal | WhatsApp groups get flooded; no tracking; residents frustrated by no follow-up | Ticketed complaint system with SLA, real-time status, resolution photos, resident ratings |
| Expense tracking | Treasurer tracks in Excel; no approval workflow; audit issues | Digital expense vouchers, multi-level approval, GST tracking, audit-ready reports |
| Staff payroll | Manual calculation; errors; no payslips; compliance gaps (PF, ESI) | Automated payroll, statutory compliance (PF/ESI/TDS), payslip generation, bank payment file |
| Financial reporting | Annual reports prepared by external CA from scattered data; expensive | Real-time P&L, balance sheet, fund reports — available anytime, audit-ready |
| Communication | Multiple WhatsApp groups; notices lost in chats; no reach confirmation | Digital notice board, push/SMS/email, broadcast alerts, read receipt tracking |
See it in action
Product gallery
Sample screens from the web portal and resident mobile app (Android & iOS). Use the arrows, dots, or swipe; click the image to open it full size.
Society admin, committee, guard, and resident views in the browser.
2. Product overview
What we offer
RWA Management System is a complete, cloud-based digital platform that replaces every manual process in a housing society with a seamless, mobile-first digital experience. It serves residents, committee members, society admin staff, security guards, and vendors — all on one platform.
One platform. Every department. Every role. Every device.
2.1 Platform modules at a glance
| Module | What it does | Who benefits |
|---|---|---|
| Resident & member management | Digital unit registry, resident onboarding with KYC, move-in/move-out workflow, family profiles | Admin, residents |
| Maintenance billing & collection | Auto-invoicing, UPI/card payments, GST invoices, defaulter tracking, payment receipts | Admin, treasurer, residents |
| Expense management | Digital expense vouchers, multi-level approval, budget vs actuals, vendor payment tracking | Admin, treasurer, committee |
| Staff payroll | Automated payroll, PF/ESI/TDS compliance, payslips, NEFT payment file, Form 16 | Admin, treasurer, staff |
| Visitor & security management | QR gate passes, real-time resident alerts, delivery management, vehicle log | Security guards, residents |
| Complaint & grievance | Ticketed complaints, SLA-based escalation, resolution tracking, resident feedback | Residents, admin, staff |
| Facility booking | Online booking for gym, pool, clubhouse, courts with availability calendar and payments | Residents, admin |
| Communication & notices | Digital notice board, push/SMS/email alerts, emergency broadcast, society forum | Admin, committee, residents |
| Vendor & AMC management | Vendor registry, contract tracking, AMC expiry alerts, work orders | Admin, committee |
| Voting & polls | Online polls, AGM voting, election module, quorum tracking | Committee, residents |
| Reports & analytics | Real-time financial reports, operational dashboards, audit trail, CA-ready reports | Committee, admin, auditor |
Resident trust
Transparent invoices, payment receipts, notices, AMC contract visibility, and booking status—with optional email alerts.
Growth-ready
Designed for production hosting, secure configuration, and phased releases without disrupting live sites.
Solutions
Module coverage
Capabilities align with a typical RWA technical blueprint: identity & access, society master, finance, expenses, payroll, complaints, visitors, facilities, communication, vendors, AMC contracts, governance, and reporting.
Society & residents
- Societies, units, resident onboarding
- User roles: super admin, society admin, committee, residents, guards, vendors
Finance & collections
- Invoices, charge heads, payments, ledger
- Society admin can record payments (cash, cheque, NEFT, UPI)
- Razorpay integration for online pay
- Receipts and collection / defaulter reporting
Expenses
- Vouchers, approvals, categories linked to recovery
Payroll
- Staff master, monthly runs, payslips
Complaints
- Resident raise & track; admin assign and status
- Optional document attachments (with storage)
Visitors & gate
- Pre-approval, gate log, walk-in, deliveries
- Guard workflows on mobile
Facilities
- Admin facility catalogue
- Resident booking requests; approve / reject with comments
Communication
- Society notices; real-time feed where enabled
- Email to residents (e.g. SendGrid) for notices & billing events
Vendors, AMC & governance
- Vendor registry and self-registration flows
- AMC contract tracking — lift, CCTV, fire, generator, STP, and more
- Upload contract documents (PDF / images)
- Email renewal & expiry reminders for admin and committee
- Residents: read-only AMC list and document access
- Polls, elections, and society rule book
2.2 Three apps in one platform
Resident app · Admin portal · Guard app
Three purpose-built experiences—one shared backend. Residents and guards use mobile apps on Android & iOS; society staff use the web admin portal on any device.
Resident app
For Android & iOS
- Pay maintenance with UPI in 2 taps
- Approve/deny visitors in real time
- Track complaints with live updates
- Book gym, pool, courts online
- Receive notice board alerts
- Vote in polls and AGM elections
Admin portal
Web browser — any device
- Generate & send invoices in bulk
- Approve expenses with one click
- Run monthly payroll wizard
- Manage all complaints & SLAs
- Full financial ledger & reports
- Vendor & AMC contract tracking
Guard app
Android — designed for outdoor use
- Scan QR code for pre-approved guests
- Log walk-in visitors with photo
- Notify residents with one tap
- Track deliveries — Swiggy, Amazon
- Vehicle entry & exit log
- Works offline — syncs when online
All interfaces share role-based access (JWT), the same resident and unit data, and optional email notifications. Starter plans include the web portal; Professional adds the full guard app and advanced modules on mobile where applicable.
Mobile app download
Install RWA Manager on Android
Residents and security guards can install the Android app directly from this site. The app connects to the same secure cloud backend as the web admin portal.
RWA Manager for Android
Current version: 1.2.0 (build 3)
- Pay maintenance & view invoices
- Approve visitors and track complaints
- Guard gate entry, delivery log & QR scan
3. Why choose us
Competitive advantages
“We evaluated 4 platforms. RWA Manager was the only one that covered payroll, GST invoicing, and the guard app all in one — the others needed 3 separate tools.”
3.1 Competitive comparison
| Feature | RWA Manager | Competitor A | Competitor B | Manual / WhatsApp |
|---|---|---|---|---|
| Maintenance billing + GST | ✅ Full | ✅ Basic | ✅ Basic | ❌ None |
| UPI / Razorpay payment | ✅ Yes | ✅ Yes | ⚠ Limited | ❌ None |
| Defaulter mgmt + auto reminders | ✅ Full | ⚠ Manual | ⚠ Manual | ❌ None |
| Expense voucher + approval flow | ✅ Full | ❌ None | ⚠ Basic | ❌ None |
| Staff payroll + PF/ESI compliance | ✅ Full | ❌ None | ❌ None | ❌ None |
| Security guard mobile app | ✅ Dedicated | ❌ None | ⚠ Web only | ❌ None |
| Visitor QR gate pass | ✅ Yes | ⚠ Optional | ✅ Yes | ❌ None |
| Facility booking + payments | ✅ Full | ✅ Yes | ⚠ No payment | ❌ None |
| Complaint SLA + escalation | ✅ Full | ⚠ Basic | ✅ Full | ❌ None |
| AGM / online voting | ✅ Full | ❌ None | ⚠ Basic | ❌ None |
| Hindi language support | ✅ Yes | ❌ No | ❌ No | N/A |
| Offline guard app mode | ✅ Yes | ❌ No | ❌ No | N/A |
| CA-ready audit reports | ✅ Full | ⚠ Limited | ⚠ Limited | ❌ None |
| Free setup assistance | ✅ Included | ❌ Paid | ❌ Paid | N/A |
| Dedicated account manager | ✅ All plans | ❌ Premium | ❌ None | N/A |
| Data hosted in India | ✅ AWS India | ✅ Yes | ⚠ Unclear | N/A |
3.2 Our 5 unbeatable differentiators
- Only platform with full staff payroll including PF/ESI/PT compliance — competitors don't touch payroll at all. This alone reduces reliance on external CA payroll fees.
- Only platform with a dedicated security guard app — offline-capable, extra-large UI, designed for low-tech users. Competitors offer web-only visitor logs that guards simply don't use.
- India-first design: Hindi language, Indian currency formatting, UPI-first payments, GST-compliant invoicing, state-wise professional tax — built for India, not adapted from a Western product.
- One-platform completeness: no need to stitch together separate billing, complaint, and security tools. Our clients replace three or more separate tools with one integrated platform.
- White-glove onboarding in 48 hours: our team migrates your data, trains your admin, and sets up all configurations — you go live within 2 working days of signing up.
Technology
Technology stack
Modern, maintainable stack suitable for managed cloud (e.g. Heroku) or your own containers and load balancers. API-first design keeps web and mobile aligned.
Components
Web — Admin portal (Angular 17)
Android — Resident & guard app (Flutter)
iOS — iPhone & iPad (Flutter)
Spring Boot 3 — REST API
Spring Security + JWT
MySQL / TiDB
Flyway migrations
Redis (optional)
Kafka (optional)
S3 / MinIO (optional)
SendGrid — email
Razorpay — payments
API envelope: standardized JSON responses with pagination support. Base path
/api/v1 (typical deployment).
Transparent pricing
Pricing Plans
Simple, transparent pricing based on the number of units. No hidden fees. No per-user charges. No setup cost for annual plans. GST extra as applicable.
Starter
Perfect for small societies
₹ 1,499
per month (up to 100 units)
- Resident Management
- Maintenance Billing
- UPI / Online Payments
- Complaint Management
- Notice Board
- Visitor Log (Basic)
- Web admin portal
- 3 Admin Users
- Email Support
- Resident mobile app (Android / iOS)
- Payroll
- Expense Approval Flow
- Guard App (QR Mode)
- Facility Booking
- Online Voting
Professional
Most popular — complete platform
₹ 2,999
per month (up to 300 units)
- Everything in Starter
- Resident mobile app (Android & iOS)
- Expense Vouchers + Approval
- Staff Payroll + PF/ESI
- Guard App with QR Scanner
- Facility Booking + Payments
- Online Polls & Voting
- Vendor registry & AMC contract tracking
- AMC renewal & expiry email reminders
- Advanced Reports
- Hindi Language Support
- 10 Admin Users
- Dedicated Account Manager
- WhatsApp Integration
- Phone + Email Support
Enterprise
For large societies & townships
Custom
300+ units / multi-phase townships
- Everything in Professional
- Multi-society / Phase support
- Custom branding & white-label
- Biometric device integration
- Tally / Zoho Books export
- BBPS biller integration
- Custom report builder
- API access for integrations
- Unlimited admin users
- 24x7 Priority support
- Dedicated onboarding team
- SLA guarantee (99.9%)
- On-site training (optional)
Optional add-ons
| Add-on | Price |
|---|---|
| Additional unit slab (per extra 100 units) | ₹2,500 / month |
| SMS / WhatsApp integration setup | ₹35,000 one-time |
| App Store / Play Store publishing support | ₹25,000 one-time |
| Data migration from legacy system | ₹30,000 – ₹1,50,000 |
| Custom integration (ERP / accounting / biometric) | ₹50,000 – ₹5,00,000 |
| Dedicated account manager | ₹15,000 / month |
| On-site training (per day, metro) | ₹12,000 + travel |
Typical delivery timeline
- Starter: 2–4 weeks (with infra and approvals ready)
- Professional: 4–8 weeks
- Enterprise: 8–14 weeks (customization & integrations)
Infrastructure
Deployment & reliability
Production deployments use environment-based configuration (no secrets in source). Database schema is managed with versioned migrations. Updates are staged and rolled out to limit impact on live societies.
Hosting options
PaaS (e.g. Heroku), container platforms, or VMs behind nginx / load balancer—all supported patterns with TLS and health checks.
Email & payments
SendGrid SMTP for resident notifications, AMC renewal alerts to committee, and Razorpay for collections and webhooks.
Optional scale-out
Redis, Kafka, and object storage integrate when you need cache, async events, or document vaults.
Release discipline
Staging validation, backward-compatible API and migration practices, and rollback via prior release artifacts protect production users.
Commercial
Commercial terms (summary)
Standard engagement terms reflected in formal proposals and statements of work.
- Setup payment: 50% advance, 30% on UAT, 20% on go-live
- Subscription: monthly in advance
- Minimum term: 12 months at listed pricing (unless otherwise agreed)
- Third-party costs: SMS, email volume, payment gateway fees, cloud at actuals unless bundled
- Change requests: out-of-scope work via written change order
FAQ
Frequently asked questions about RWA software
Quick answers for society secretaries and committee members evaluating housing society management software in India.
What is RWA Manager?
RWA Manager is housing society management software for Indian RWAs and apartment complexes. It covers maintenance billing, online payments, visitor and gate management, complaints, facilities, AMC vendor contracts, payroll, notices, and resident/security mobile apps.
How much does RWA software cost in India?
Starter plans start at ₹1,499 / month for societies up to 100 units. Professional is ₹2,999 / month for up to 300 units. Enterprise pricing is custom for larger or multi-phase townships. See pricing for module details.
Does RWA Manager support online maintenance payments?
Yes. Generate invoices and collect maintenance online via Razorpay and UPI, with payment tracking and defaulter visibility for the committee.
Is there a mobile app for residents and security guards?
Yes. Residents use Android and iOS apps for bills, visitors, complaints, and notices. Security guards use a companion app for gate entry, deliveries, and visitor verification. Download the Android app from this site’s Apps section.
Can we track AMC contracts for lift, CCTV, and fire systems?
Yes. The AMC module stores contracts by asset type, attaches documents, and emails renewal reminders to society admins and committee members before expiry. Read our AMC renewal checklist for process tips.
Contact
Ready to modernize your society?
Share your society size, must-have modules, and timeline. We will respond with a tailored proposal and demo access.
Email us at contact@rwamanager.in — or use the form →