RWA Manager
Annual Maintenance Contracts (AMC) for lift, CCTV, fire safety, generators, STP, and pest control are easy to forget — until equipment fails or a vendor refuses service because the contract lapsed. A simple renewal discipline saves money and avoids emergency call-out rates.
1. Maintain a single AMC register
List every asset, vendor name, contract number, start and end dates, annual value, visit frequency, and the committee member responsible. Spreadsheets work for small societies; larger complexes benefit from software that sends renewal reminders automatically.
2. Store signed contracts and scope documents
Keep PDF copies of the AMC agreement, SLA, and last service report. When a new committee takes over, they should not hunt through WhatsApp for the lift vendor’s number.
3. Set reminders 30–60 days before expiry
Vendor quotes and society approvals take time. Start renewal discussions at least a month before the contract ends — longer for fire and lift AMC where compliance audits may apply.
4. Compare at least two vendors for major assets
Lift and generator AMC prices vary widely. Request itemized quotes covering parts, labour, response time, and penalty clauses for missed visits.
5. Record service visits and next due dates
After each visit, note the date and any open issues. This history supports renewal negotiations and proves due diligence if residents question maintenance spend.
Tip: RWA Manager’s AMC module tracks contracts by asset type, stores documents, and emails renewal alerts to admins and committee members — so nothing slips through at year-end.